TABLE OF CONTENTS:
1 Section One
Name
2 Section Two
Guiding Principles
3 Section Three
Aims and Objectives
4 Section Four
Composition of the Business and Leadership Society
5 Section Five
Powers and Duties of the various Portfolios
6 Section Six
Business & Leadership Society’s Executive Committee
7 Section Seven
The Management Meetings
8 Section Eight
General Meetings
9 Section Nine
Term of Office
10 Section Ten
The Presidential Debate
11 Section Eleven
Disciplinary Measures
12 Section Twelve
Subscriptions
13 Section Thirteen
The Founder
1 Section One
Name
The name of the society will be the Business & Leadership Society and the acronym will be BLS.
2 Section Two
Guiding Principles
2.1 Mission Statement
Developing members to become tomorrow’s business leaders.
2.2 Aims and Objectives
Our aims and objectives are to ensure members are equipped with the necessary tools:
To enable them to take their places in the commercial sector with confidence.
To grow their intellectual capacity.
To make the commercial sector, nationally and internationally, aware of members’ capabilities.
To provide remunerated work opportunities for members.
To play a leading role as a student organisation in providing solutions for poverty and implementation thereof. Starting with the local community, extending nationally, then internationally.
• To protect and preserve our natural environment.
2.3 Values
The Business & Leadership Society shall have the following eight core values:
2.2.1 Leadership: Members are required to respect the leadership structure of the BLS and members are encouraged to participate in leadership activities.
2.2.2 Creative Thinking: Members are encouraged to be innovative in achieving the mission and objectives.
2.2.3 Honesty: Members of the BLS are required to be fair and righteous in speech and act, not lying, cheating or stealing.
2.2.4 Passion: Strong enthusiasm towards the BLS’s mission and objectives are encouraged and valued.
2.2.5 Commitment: Members are required to be committed and strongly dedicated to the mission and objectives of the BLS.
2.2.6 Excellence: Members are encouraged to be of surpassing merit within their undertakings of the BLS.
2.2.7 Academic Excellence: Members are encouraged to do the best of their ability in their fields of study.
2.2.8 Unity: Members are required to cohere with the mission and objectives of the BLS.
4 Section Four
Composition of the Business Leadership Society
4.1 President
4.2 Vice President
4.3 Secretary
4.4 Vice Secretary
4.5 Financial Manager
4.6 Human Resource Manager
4.7 Marketing Manager
4.8 Information and Technology Manager
4.9 Event Manager
5 Section Five
Powers and Duties of the various Portfolios
5.1 PRESIDENT
5.1.1 Shall be the Chief Executive Officer of the Business & Leadership Society.
5.1.2 Shall be the chief spokesman and representative of the Business & Leadership Society.
5.1.3 Shall protect and promote the good image of the Business & Leadership Society at all times.
5.1.4 Shall preside over the Business & Leadership Society’s meetings.
5.1.5 Shall monitor the Business & Leadership Society’s activities and delegate where necessary.
5.1.6 Shall in consultation with the Secretary help set up the agendas.
5.1.7 Shall provide leadership to the Business & Leadership Society.
5.1.8 Shall be the signatory to financial transactions of the Business & Leadership Society.
5.1.9 Shall be the intellectual spearhead of the Business & Leadership Society.
5.2 VICE PRESIDENT
5.2.1 Shall assume the duties of the President in his/her absence.
5.2.2 Shall be the head of the internal Disciplinary Committee of the Business & Leadership Society.
5.2.3 Shall monitor the performance of the various portfolios of the Business & Leadership Society’s leadership, in consultation with the President.
5.2.4 Shall be a signatory to financial transactions of the Business & Leadership Society.
5.3 SECRETARY
5.3.1 Shall be the chief administrative officer of the Business & Leadership Society.
5.3.2 Shall inform members of all meetings and events.
5.3.3 Shall together with the president draft the agenda for meetings and events.
5.3.4 Shall inform the members seven days before a general meeting or an event.
5.3.5 Shall e-mail the agenda of any meeting or event three days before it commences.
5.3.6 Shall e-mail minutes of a previous meeting three days before the next meeting.
5.3.7 Shall keep proper minutes of all Business & Leadership Society’s meetings.
5.3.8 Shall be responsible for office order as well as inventory.
5.3.9 Shall be responsible for correspondence to and from the Business & Leadership Society.
5.3.10 Shall together with the Information Technology Manager make sure a laptop is present in order to take down minutes of a meeting or event.
5.3.11 Shall in the event where the President and the Deputy President are not available carry out their duties, assume the duties of the President and the Deputy President.
5.4 VICE SECRETARY
5.4.1 Shall assume the duties of Secretary in his/her absence.
5.4.2 Shall perform such duties assigned to him/her by the Secretary.
5.4.3 Shall keep the records of the Business & Leadership Society and ensure that archives are maintained.
5.5 FINANCIAL MANAGER
5.5.1 Shall open and operate banking accounts, in consultation with the President and the Secretary.
5.5.2 Shall be the head of the Finance Committee of the Society, which shall comprise of the President and the Vice President.
5.5.3 Shall give out money for any of the Society’s projects and any other purpose approved by the executives.
5.5.4 Shall receive money that is given or due to the Society and record the transaction(s).
5.5.5 Shall produce an income and expenditure statement monthly.
5.5.6 Shall draw up the annual budget for the Society and present it to the executive for approval.
5.5.7 Shall be responsible for all the income and expenditure of the Society.
5.5.8 Shall be a signatory to all financial transactions of the Society.
5.5.9 Shall appoint an assistant financial manager if he/she believes it is necessary.
5.6 HUMAN RESOURCE MANAGER
5.6.1 Shall maintain the membership data base and the professionalism of the data base with the assistance of the Information Technology Manager.
5.6.2 Shall liaise with businesses so that relationships can be built with various businesses in order to provide our members with employment opportunities.
5.6.3 Shall maintain good relations with student bodies and key staff members of the University.
5.6.4 Shall head up the Interview Committee of the Business & Leadership Society.
5.6.5 Shall respond and take action where possible to member’s requests for working opportunities.
5.6.6 Shall strive to maintain the prestigious nature of the Business & Leadership Society.
5.6.7 Shall appoint an assistant human resource manager if he/she believes it is necessary.
5.7 MARKETING MANAGER
5.7.1 Shall head up and manage the Marketing Department.
5.7.2 Shall consistently market the Business & Leadership Society.
5.7.3 Shall design all media together with the marketing department.
5.7.4 Shall design all advertising material with the marketing department.
5.7.5 Shall make sure that the Business & Leadership Society is regularly marketed at university and within public media.
5.7.6 Shall create and implement a marketing strategy for the marketing department.
5.7.8 Shall be responsible for creating a budget for any costs that the department may occur, in conjunction with the Finance Committee.
5.7.9 Shall appoint an assistant marketing manager if he/she believes it is necessary.
5.8 INFORMATION AND TECHNOLOGY MANAGER
5.8.1 Shall maintain and update the website and membership data base whenever it is required.
5.8.3 Shall set up the laptop or any other electrical appliances needed at meetings and events.
5.8.4 Shall develop and maintain the technological excellence of the Business & Leadership Society.
5.8.5 Shall create and update the distribution list.
5.9 EVENT MANAGER
5.9.1 Shall head up the event department.
5.9.2 Shall plan and execute events for the society.
5.9.3 Shall with the Marketing Department devise the creative concepts for an event.
5.9.4 Shall manage the technical and logistical elements of an event.
5.9.5 Shall manage all the tasks of an event.
5.9.6 Shall, in order to establish a focus, brainstorm the event with members of the society to gain insight as to what is needed for an event.
5.9.7 Shall be responsible for the budgeting all events, along with the Finance Committee.
5.9.8 Shall appoint an assistant event manager if he/she believes it is necessary.
6 Section Six
Business & Leadership Society’s Executive Committee
6.1 The BLS Executive Committee structure shall comprise of the President, Vice President and five executives as selected by the President and Vice President:
6.1.1 President
6.1.2 Vice President
6.1.3 (Manager selected to executive committee)
6.1.4 (Manager selected to executive committee)
6.1.5 (Manager selected to executive committee)
6.2 Powers and duties of the Executive Committee:
6.2.1 Shall be responsible for the general day to day administration of the BLS.
6.2.2 Shall monitor the execution of the day-to-day business of the BLS.
6.2.3 Shall make recommendations regarding those matters referred to
it by the BLS.
6.2.4 Shall report to the BLS on all relevant issues.
6.3.5 Shall report monthly to the board of directors through the BLS president.
7 Section Seven
Management Meetings
7.1 The Business and Leadership Society’s management shall meet once a week.
7.2 A quorum shall consist of two-thirds, if there is no quorum the meeting shall be adjourned for 24 hours and the managers that attend the second meeting shall be constituted a quorum irrespective of the number of managers present.
7.3 The President or, in his absence, the Vice President shall convene all Business and Leadership Society’s management meetings.
7.4 The Secretary shall distribute notices of meetings at least three days before the management meeting.
7.5 The Secretary shall distribute minutes of the previous managements’ meeting at least three days before the meeting.
8 Section Eight
General Meetings
8.1 The management together with all department members of the Business & Leadership Society shall meet once a month.
8.2 The management shall plan for all General Meetings.
8.3 All speakers that will address our members at a general meeting must first be ratified by the Executive.
9 Section Nine
Term of Office
The management of the Business and Leadership Society shall be elected once in every year at an AGM.
10 Section Ten
The Presidential Debate
The new President will be decided at an event called The Presidential Debate in which candidates for presidency will debate against each other, answer questions from the audience and will give a speech. The members present along with the management will decide upon who the new President will be. The members will vote on a ballet paper.
11 Section Eleven
Disciplinary Measures
11.1 A disciplinary committee responsible for the discipline of any members of the Business & Leadership Society’s members will be comprised of the following portfolios:
• The President;
• The Vice President; and
• The Human Resource Manager.
11.2 The Vice President shall be the head of the Disciplinary Committee and shall convene all disciplinary hearings unless he/she is the accused party.
11.3 In the event that the President and/or the Vice President and/or the Human Resource Manager is the accused member, the BLS shall appoint an alternative member of the BLS in his/her/their place.
11.4 Normally within a week of receipt of a written complaint against an accused member of the BLS, a disciplinary hearing shall be convened by the Vice President.
11.5 The Vice President shall inform the accused of the complaint, the date, time and venue of the hearing at least three days before the date of the hearing. The complainant shall be timeously informed of the date, time and place of the hearing.
11.6 From the time of such written notification by the Vice President, the accused shall be suspended from the BLS and shall be informed in writing, until a finding is made by the disciplinary committee.
11.7 Should the accused be found guilty, the disciplinary committee may impose one or more of the following penalties:
• Verbal reprimand and/or warning
• Reprimand and/or warning in writing
• Apology in writing to a particular person or body
• Deprivation of all or some of the privileges for a determined or indefinite period; which may include:
a) Participation as a leader, member, organizer, or official of the BLS;
b) Forfeiture of any of the privileges of members, including any stipends payable by the University or BLS;
c) Obtaining or wearing the colours of the BLS in any form;
d) Forfeiture of a student’s appointment of any kind whatsoever.
12 Section Twelve
Subscriptions
12.1 Every person on becoming a member of the Business and Leadership Society shall pay the subscription fee, as determined by the Leadership of the Society.
12.2 No person shall occupy any leadership position on the society unless he/she has paid his/her subscription fee.
12.3 No person shall be able to represent the society or attend the Leadership or General Meetings unless he/she has paid the subscription fee.
13 Section Thirteen
The Founder
13.2 The founder shall be the chairman of the BLS Board of Directors.
This constitution was written by Shaun William Pritchard on 3 October 2007.
[First] Amendment on the 8 December 2007.
[Second] Amendment on the 19 December 2007.
[Third] Amendment on the 29 December 2007.
[Fourth] Amendment on the 30 December 2007.
[Fifth] Amendment on the 04 January 2008.
[Sixth] Amendment on the 19 January 2008.
[Seventh] Amendment on the 04 February 2008.
[Eighth] Amendment on the 08 February 2008.
[Ninth] Amendment on the 28 February 2008.
[Tenth] Amendment on the 27 March 2008.
[Eleventh] Amendment on the 20 June 2008.
[Twelfth] Amendment on the 1 December 2008.
[Thirteenth] Amendment on 8 October 2009 and all amendments up to date were adopted at the AGM on 8 October 2009.
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